How to Reduce Costs and Optimize Office Space


As a HR manager, CFO, or anyone responsible for or involved with managing office space, you know how important it is to optimize every inch of your work environment.

Optimizing office space reduces your company’s expenses, keeps your workplace modern and improves employee experience. One of the biggest challenges we face is collecting & extracting the type of data that reveals space waste inside your workplace. Fortunately, there is a solution – Deskbee’s super app. Let’s explore how Deskbee’s app can help you reduce costs in the office by pinpointing underused space and increasing overall efficiency in the workplace.

Identify Space Waste

The first step in identifying space waste is to take a look at the numbers. With Deskbee you can toggle between visualization data or traditional reports to analyze space usage and office trends. You can take a high level glance or, using a variety of filters, you can take a granular approach to view the performance of specific workspaces or areas. With Deskbee at your fingertips you can easily identify conference rooms that are never used, desks that are always empty or even parking spaces that aren’t being utilized. By pinpointing these areas, you can determine which spaces have potential to be repurposed for better use.

Reduce Energy Costs

Another bonus to reducing space waste is the reduction of energy consumption. Deskbee’s app has built-in cost savings features that allow you to release floors on an “as needed” basis. For example, you can configure the platform to allow reservations on Floor 2 only after Floor 1 has reached an occupancy rate of your choosing. Not only does this save money and reduce your carbon footprint, it also prevents employees from sitting by themselves in an office ‘ghost-town’.

Promote Collaboration and Productivity

Deskbee is also designed to facilitate your employees’ day and improve their experience in the office. By creating an integrated work environment that enables employees to choose workspaces based on their goals, they can easily plan ahead for collaborative spaces, or even have instant meetings with colleagues that are working remotely. By bringing employees together and bringing visibility to available amenities & workspaces inside the office you are empowering employees to plan their day according to their needs and increasing productivity and collaboration.

In summary, optimizing your office space is crucial to reducing costs and promoting growth in your company. Deskbee’s super app is an excellent tool for achieving this goal. The app can help you identify underused spaces, plan and organize your office, reduce energy costs, and promote collaboration and productivity. By implementing these features, you can create an optimal work environment that translates into significant savings for your company. So why wait? Start using Deskbee’s super app today and unleash the full potential of your office space.

Images: Adobe Stock

Author: Karolina Zanusso

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